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Author Instructions for Camera-Ready Articles

Action Items

  • Exhaustively consider reviewer comments. Make sure you have done your best to address the comments in the reviews of your paper.
  • Please submit your paper by the deadline specified in your acceptance-notification e-mail.
  • Submit the publishing-rights to the publisher via the online publishing-rights system. The link can be found on the submission page.
  • For conferences/workshops: Register at least one author for attending the event.

General Formatting

Make sure your paper:

  • is based on the most recent version of the formatting template/style (see details below),
  • does not change any style or formatting settings of the template,
  • does not exceed the page limit specified in the acceptance-notification e-mail,
  • is in PDF format,
  • has all fonts embedded in the PDF file,
  • uses only scalable font types (like Type 1, TrueType) — bit-mapped font types (like Type 3) are not acceptable,
  • does not have page numbers, headers, or footers,
  • is in letter page size,
  • provides the affiliation (institution and country) in the author information on the first page,
  • has the title and all headings properly capitalized,
  • does not use footnotes and references in the abstract,
  • provides a DOI for each item in the References section (if possible),
  • has all diagrams embedded in vector graphics
    (if not possible, use a high-resolution bitmap format of at least 300 dpi; do not use JPG, but a lossless format like PNG or GIF; JPG is ok for photos),
  • has all text in figures and tables large enough and readable when printed,
  • has a caption for every figure or table,
  • has all units consistently separated from their values with a half space (e.g., ‘\SI{33}{GB}’),
  • has balanced columns on the last page, if the page is not filled,
  • uses the microtype package using \usepackage{microtype} for improved typesetting,
  • has no orphans and widows,
  • has reduced the use of bold face and bright colors in the text as much as possible, underlining is not used at all in the text,
  • has all third-party material appropriately attributed (mention author, copyright holder, and origin).

General help and more detailed advice on formatting papers can be found on our Help page.

Conference/Publisher-Specific Requirements

The format of your paper must strictly adhere to the proceedings format.
LaTeX users, please use the LaTeX class file by IEEE RAS, 2002.
Word users, please use this Word template.
More details on this style can be found here.

Note: There are several versions of the IEEE style. Please make sure you use exactly the versions that are linked to above.

Picture Specification

  • submission is encouraged; a square image should represent the key idea of the paper for the conference program
  • minimum size: 900 pixels x 900 pixels
  • width and height of your image must be exactly equal
  • memory usage no more than 2 MB

Video Specification

  • submission is encouraged; a video should represent the key idea of the paper
  • submitted as a zip archive that contains a README.txt, a SUMMARY.txt, and a video in mp4 format (the archive should not contain any (sub-)directory)

  • mp4 Video

    • minimum resolution: 480 pixels
    • memory usage no more than 40 MB

  • SUMMARY.txt

    • up to 5 sentences describing the contents of the video (approximately 25 to 50 words)
    • to be shown in the digital library
    • only ASCII text allowed

  • README.txt

    • Description: An overall description of the objects and what the audience can expect to gain by downloading them;
    • Size: The total size of all objects, in kilobytes if less than one megabyte in size, or in megabytes if one megabyte or greater in size. This will allow IEEE to provide IEEE Xplore users with information that will help them to make downloading decisions;
    • Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player. For non-standard applications, please include what platform(s) is required along with more detailed information about interacting with these objects;
    • Extended Object List: A complete list of all the files included in the set of extended objects;
    • Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.

If you have any question regarding the proceedings, please contact us by replying to the author-kit e-mail that you have received.